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COVID-19: City Council Passes Resolution; Mayor Exercises Veto over proposed Ordinance

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The Hot Springs City Council met at 6:00pm on Thursday, March 26, 2020 for a special meeting to discuss what measures the City of Hot Springs should use to best address the potential spread of the COVID-19 virus. The Council voted unanimously to adopt a resolution, Resolution 2020-11, which includes recommendations for residents, businesses, and the City itself.

The Council then conducted a first reading of a proposed ordinance (Ordinance No. 1212). However, on Friday, March 27, Mayor George Kotti notified the City Council that he would be exercising his authority to veto the ordinance, noting the need for some clarifications.

Attached to this news item are the resolution as included in the public packet for the council meeting, the draft of Ordinance No. 1212, and Mayor Kotti's letter dated March 27, 2020.

RESOLUTION 2020-11

1212 Emergency ordinance to address public health crisis COVID-19

03-27-2020 Mayor Kotti Letter

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2020 Quorum Notice for 3-26-20 Special Meeting COVID-19

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NOTICE OF QUORUM


This is to serve as Notice that a quorum of the Hot Springs City Council will be in attendance at a Special Council Meeting to be held in the gymnasium of the Mueller Civic Center at 801 S. 6th St. Hot Springs, SD on Thursday the 26th of March at 6:00 PM. To address City guidelines recommended by Governor Noem’s executive order related to COVID-19.


DATED this 24th day of March, 2020.

 

Misty Summers-Walton

Finance Officer

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Evans Plunge, Library & Mueller Center to Be Closed Starting March 24

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The City of Hot Springs will be closing all City of Hot Springs facilities with the potential to have gatherings of 10 or more people, effective Monday, March 23, 2020, and until further notice, in accordance with Governor Noem's statewide instructions today.


This will include Evans Plunge Mineral Springs, The Mueller Civic Center and the Public Library. Recreation activities and classes have been suspended indefinitely or until such time as these restrictions are removed by direction of the Governor’s Office.


The Public Meetings regarding the suspended sidewalk that were scheduled for Tuesday, March 24 at 2:00pm and 6:00pm  at the Mueller Civic Center, have been cancelled. However, the City is currently working to establish an online meeting option that the public will be able to view, join and participate in. Expect additional details to be posted on both our website, www.hs-sd.org, and our Facebook page, facebook.com/cityofhotspringssouthdakota, the near future.

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City Hall Asks That Payments Be Dropped Off or Called In

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Due to COVID-19, the City of Hot Springs is asking that any payments to the City be deposited in the dropbox near the entry door and not brought inside City Hall to adhere to best practices for social distancing. We will also gladly process debit or credit card payments by phone. We apologize for any inconvenience.

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Request for Proposals: Livestock Grazing, Storing Feeding lease at the Hot Springs Municipal Airport

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City of Hot Springs  – Livestock Grazing, Storing, Feeding lease at the Hot Springs Municipal Airport Property

 

The City of Hot Springs, South Dakota, will accept written proposals for the utilization of areas described as A & B for the purpose of livestock grazing, storing and/or feeding at the Hot Springs Municipal Airport property located at 27858 US Hwy 385. The two areas are identified and defined as follows: (map available upon request)

  • Area A - North Pasture containing approximately 75 +/- acres
  • Area B - South Pasture containing approximately 130 +/- acres

These livestock utilization areas are owned by the City of Hot Springs and designated as Municipal Airport property Area A-North Pasture and Area B-South Pasture. Offeror is encouraged to visit the airport pasture properties represented in this RFP to make an independent assessment of the suitability for the planned utilization, before presenting their livestock grazing, storing and/or feeding lease sealed-bid offer.

The Respondent may bid on either pasture portion (A or B, or both pastures A+B). The base term shall begin as soon as agreed by both parties and extend thru 12/31/2020. There will be an option to renew each year for up to four additional years, if agreed to by both parties.

Scope of Lease terms offered:  Lessee shall have exclusive right to graze, store and/or feed livestock on approved pasture areas (A or B, or both pastures A+B) of the leased premises. The livestock utilization activities will take place in the areas outside the wildlife fence and herein referred to as Area A - North Pasture (75 +/- acres) or Area B – South Pasture (130 +/- acres). To comply with FAA requirements, no stationary equipment will be allowed to be stored on the leased premises.

Lessee would be responsible for all repairs and maintenance to all fencing within and surrounding the leased property (A or B, or both pastures A+B). The City of Hot Springs will retain ownership of all fencing improvements installed on City of Hot Springs property upon termination, conclusion or non-renewal of lease term. In addition, the City retains the right to remove, move, or adjust the boundaries of said fences pursuant to any future FAA compliance requirement or as may be approved by the City Council.

Lessee would agree to notify airport manager (605-890-6479) within 24 hrs. of placing livestock on airport property. A total number of livestock, and a date in and out, shall be provided to the airport manager within 48 hours, and the lessee shall also notify the City of Hot Springs, City Administrator by email at hscityadministrator@hs-sd.org. Lessee would comply with all federal and state laws, and with local authorities associated with their use of airport property.

Lessee shall maintain occurrence based commercial general liability insurance or equivalent form with a limit of not less than $1,000,000 for each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two times the occurrence limit. Such insurance shall add the City of Hot Springs and its employees as additional insured. Lessee shall maintain business automobile liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall include coverage for owned, hired, and non-owned vehicles. Lessee shall procure and maintain workers’ compensation and employers’ liability as required by South Dakota law.

The City may restrict or fully revoke the livestock grazing, storing and/or feeding rights with a sixty (60) day written notice to lessee in the event the PLS surface mining lease agreement becomes effective with BLM concurrence; or for compliance with any FAA requirement; or any purpose deemed necessary and approved by the City Council.

Respondent Requirements: Offeror shall present a fixed rate offer for the airport land lease inclusive of all expenses. The City is seeking an arrangement where the maximum monetary value can be derived from fees for the use of Airport pasture properties (A or B, or both pastures A+B) in accordance with FAA guidelines for the term of the contract, including any renewals.

To submit a proposal you must complete the sections below;

Proposer offers to pay the City of Hot Springs a fixed rate as indicated below (either 1,2 or 3):                                                                                     

1) per animal/ per day basis___________ Area A _______  Area B ______ Area A+B _______                    2) monthly-use basis___________ Area A _______  Area B ______ Area A+B _______                                3) per year/annum basis___________ Area A _______  Area B ______ Area A+B _______ 

Understanding the base duration of this agreement will be from as soon as possible 2020 thru Dec 31, 2020 and the following years will be for a full 365 days we propose you respond for both the base year and the first renewal option year.

  1. Base year (1) Fixed rate offered                                           [$_______________]

Describe any improvements in base year: ______________________________                        

______________________________________________________________________

  1. Renewal option-Year two (2) 1/1/21-12/31/21                [$_______________]

Describe any improvements in year 2: ______________________________                               

______________________________________________________________________


The City of Hot Springs reserves the right to exercise each option year under the following conditions. An expectation of performing under the option years should not be assumed.

  1. Budget authority for each option year
  2. The contractor successfully performing the requirements of the contract
  3. City Council approval to exercise the option year

Sealed Bid Proposals will be accepted at the office of the City Administrator until 5:00 PM, Friday, April 17, 2020 303 N. River Street, Hot Springs, SD 57747. It is the intent of the City to open and review the sealed bids at the regularly scheduled City Council Meeting Monday April 20th, 2020 at 7:15PM held at the Mueller Civic Center 801 S.6th St.

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City of Hot Springs Entities To Restrict Gatherings of 50 or More

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To assure proper social distancing strategies as recommended by the Center for Disease Control (CDC), as of March 16, 2020, the entities operated by The City of Hot Springs will be following the CDC’s recommended guidelines to restrict gatherings of more than 50 people at once. This includes City Hall, Evans Plunge Mineral Springs, Southern Hills Golf Course, the Hot Springs Airport, the Hot Springs Public Library, and The Mueller Civic Center.

Events or gatherings currently planned for any of these facilities with expected attendance of 50 or more (including staff) may be postponed, rescheduled or cancelled until after restrictions are lifted. The situation is fluid, so we will be monitoring closely and this may change on a daily basis.

For more information on COVID-19 please visit www.cdc.gov/COVID19.

To learn more about South Dakota activities regarding the novel coronavirus or COVID-19, please visit https://doh.sd.gov/news/Coronavirus.aspx

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2020 Request for Proposal - Airport Haying

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REQUEST FOR PROPOSAL

           

NOTICE IS HEREBY GIVEN that the City Council of the City of Hot Springs, South Dakota, will receive sealed written proposals at City Hall, 303 North River, Hot Springs, South Dakota 57747 until 5:00 pm on Tuesday, March 24th, 2020 to cut hay at the Hot Springs Municipal Airport, City of Hot Springs, South Dakota for the 2020 haying season with an option to extend one additional year, if agreed to by both parties.


There are approximately 130 acres of hay ground inside the wildlife fence; all hay must be off the Airport property by August 17th 2020. Please submit proposal as a percentage of hay to be kept by the City and the percentage of hay to be kept by the service provider. A minimum reserve of a 40/60 split with the City is imposed, with the City receiving 40% of hay cut. Bids must be equal to or greater than this split to be considered. Successful bid responders will have the option to purchase the City share at the rate the feedlot sets for grass hay at the time of removal. Payment to the City must be made within 30 days of removal. Work must be performed to the specifications of the Airport Manager. To view the property, or get additional specifications contact Airport Manager Ed Jensen at (605)745-3555 or (605) 890-6479


Sealed proposals must be plainly marked to identify their contents. No proposal shall be withdrawn after the filing time without written consent of the Hot Springs City Council for a period of thirty (30) days after the filing time. Sealed proposals will be opened at 8:10AM on March 26th, 2020 at the Airport Advisory Meeting held at the Hot Springs Municipal Airport located at 27858 US Hwy 385, Hot Springs, SD. Award of bid will occur during the regularly scheduled City Council meeting beginning at 7PM Monday April 6th at the Mueller Civic Center 801 S. 6th St. Hot Springs, SD.


The City Council of the City of Hot Springs, South Dakota, reserves the right to reject any and all proposals, or to waive any formalities or technicalities, and to accept the proposal that is to the advantage of, and in the best interest of, the City of Hot Springs.



Dated February 27, 2020


Misty Summers-Walton

Finance Officer

City of Hot Springs


Published twice at the total approximate cost of $



 

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2020 Quorum Notice for 2-22-20 -Legislative Cracker Barrel Stay USA

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NOTICE OF QUORUM


This is to serve as notice that a quorum of the Hot Springs City Council may be in attendance at the Legislative Cracker Barrel in Hot Springs. The meeting will be held at the Stay USA, 1401 US-18 Bypass Hot Springs, SD on Saturday the 22nd of February from 2-4PM.


DATED this 21st day of February, 2020


Misty Summers-Walton

Finance Officer

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City Council Meeting Rescheduled to Feb 20, 2020

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The City Council meeting that was originally scheduled for Tuesday, February 18, and had been cancelled, has now been rescheduled to Thursday, February 20, 2020 at 7:00pm at the Mueller Civic Center.

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