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Request for Proposals

Below are the active request for proposals currently being accepted by the City of Hot Springs

Request for Proposals - Cleaning City Hall:

NOTICE IS HEREBY GIVEN that the City of Hot Springs, South Dakota is seeking written proposals at City Hall, 303 North River St. Hot Springs, South Dakota 57747 until Friday November 29th at 5 p.m. for cleaning services at City Hall.

Vendors are required to submit written proposals that present their qualifications and understanding of the work to be performed. The proposal should be prepared simply and economically and should provide all the information it considers pertinent to its qualifications for the specifications listed.

Proposals should include a total monthly charge for the regular cleaning of all space in the lower level of the City Hall building (sq. footage estimate), including, but not limited to; vacuuming, sweeping, dusting, bathrooms, drinking fountain, windows, glass doors and garbage collection. Cleaning supplies will be provided by the City. All cleaning will occur during the times that City Hall is closed to the public.

It is anticipated that the agreement resulting from this solicitation, if awarded, will be a firm, fixed, not to exceed contract. The successful proposer will be presented with a contract which will require Council approval. The term of this engagement shall be for one year with an annual option to renew for additional (1) year terms, each beginning January 1st and expiring December 31st.

All proposals submitted will be reviewed and awarded at the City of Hot Springs Regular Council Meeting beginning at 7pm on Monday December 16th, 2019 at 801 S. 6th St. Hot Springs, South Dakota 57747 for the 2020 calendar year.

Council reserves the right to reject any and all proposals or to waive any formalities or technicalities in proposals, and to accept the proposal that is to the advantage of, and in the best interest of, the City of Hot Springs

Dated November 5, 2019


Request for Proposals - City of Hot Springs Animal Boarding

The City of Hot Springs, South Dakota, will accept written proposals to furnish a location suitable and adequate to provide for the impoundment of stray animals that are apprehended by the Animal Control Officer or other proper authorities of the City. Direct access to an appropriate drop off site/enclosure shall be provided to ACO and/or Police Officers in the event staff are not immediately available to receive animals.

Scope of work:  To operate and provide to the City of Hot Springs an animal shelter; including all necessary buildings, structures, grounds, spaces and equipment, as well as provide other services, as may be necessary to receive, maintain, care for all animals that come within the legal animal control authority and responsibility of the City during the enforcement of our Animals and Fowl Ordinance. All animals found running at large in violation of any provision of City Ordinance shall be taken up by the Animal Control Officer and impounded in the animal shelter, and there confined in a humane manner for a period of not less than three (3) business days, entitling owners an opportunity to regain possession of their animal upon compliance with the vaccination and licensing provisions contained in City Ordinance and upon payment of any applicable fees and charges for services provided.

Animal Control Services are primarily provided by the City-employed Animal Control Officer, who operates under the direction of the Hot Springs Police Department. Animal control services are provided both by patrol and responding to citizen calls. Primary animal control service involves domesticated dogs and cats, but may at times include other animals.

Offeror shall present a monthly fixed fee billing rate inclusive of all expenses, the City is seeking an arrangement where the monthly fee remains firm and fixed for the term of the contract, including any renewals.

Sealed Proposals will be accepted until 5:00 PM, Friday, November 29, 2019 and are to be submitted to: John Gregory, City Administrator 303 N. River Street, Hot Springs, SD 57747. It is the intent of the City to open the sealed bids at the December 2nd City Council Meeting and to award the bid no later than the December 16th Council meeting. An annual contract will be drafted to begin effective January 1, 2020, however, the City reserves the right to adjust or modify this schedule.

Published once at the total approximate cost of $_________