June 1, 2020 City Council Meeting Call-In Details
Click to download invitation to bid. Sealed bids due before 5pm, Monday, April 20, 2020.
REQUEST FOR PROPOSALS
City of Hot Springs – Livestock Grazing, Storing, Feeding lease at the Hot Springs Municipal Airport Property
The City of Hot Springs, South Dakota, will accept written proposals for the utilization of areas described as A & B for the purpose of livestock grazing, storing and/or feeding at the Hot Springs Municipal Airport property located at 27858 US Hwy 385. The two areas are identified and defined as follows: (map available upon request)
These livestock utilization areas are owned by the City of Hot Springs and designated as Municipal Airport property Area A-North Pasture and Area B-South Pasture. Offeror is encouraged to visit the airport pasture properties represented in this RFP to make an independent assessment of the suitability for the planned utilization, before presenting their livestock grazing, storing and/or feeding lease sealed-bid offer.
The Respondent may bid on either pasture portion (A or B, or both pastures A+B). The base term shall begin as soon as agreed by both parties and extend thru 12/31/2020. There will be an option to renew each year for up to four additional years, if agreed to by both parties.
Scope of Lease terms offered: Lessee shall have exclusive right to graze, store and/or feed livestock on approved pasture areas (A or B, or both pastures A+B) of the leased premises. The livestock utilization activities will take place in the areas outside the wildlife fence and herein referred to as Area A - North Pasture (75 +/- acres) or Area B – South Pasture (130 +/- acres). To comply with FAA requirements, no stationary equipment will be allowed to be stored on the leased premises.
Lessee would be responsible for all repairs and maintenance to all fencing within and surrounding the leased property (A or B, or both pastures A+B). The City of Hot Springs will retain ownership of all fencing improvements installed on City of Hot Springs property upon termination, conclusion or non-renewal of lease term. In addition, the City retains the right to remove, move, or adjust the boundaries of said fences pursuant to any future FAA compliance requirement or as may be approved by the City Council.
Lessee would agree to notify airport manager (605-890-6479) within 24 hrs. of placing livestock on airport property. A total number of livestock, and a date in and out, shall be provided to the airport manager within 48 hours, and the lessee shall also notify the City of Hot Springs, City Administrator by email at email@example.com. Lessee would comply with all federal and state laws, and with local authorities associated with their use of airport property.
Lessee shall maintain occurrence based commercial general liability insurance or equivalent form with a limit of not less than $1,000,000 for each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two times the occurrence limit. Such insurance shall add the City of Hot Springs and its employees as additional insured. Lessee shall maintain business automobile liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall include coverage for owned, hired, and non-owned vehicles. Lessee shall procure and maintain workers’ compensation and employers’ liability as required by South Dakota law.
The City may restrict or fully revoke the livestock grazing, storing and/or feeding rights with a sixty (60) day written notice to lessee in the event the PLS surface mining lease agreement becomes effective with BLM concurrence; or for compliance with any FAA requirement; or any purpose deemed necessary and approved by the City Council.
Respondent Requirements: Offeror shall present a fixed rate offer for the airport land lease inclusive of all expenses. The City is seeking an arrangement where the maximum monetary value can be derived from fees for the use of Airport pasture properties (A or B, or both pastures A+B) in accordance with FAA guidelines for the term of the contract, including any renewals.
To submit a proposal you must complete the sections below;
Proposer offers to pay the City of Hot Springs a fixed rate as indicated below (either 1,2 or 3):
1) per animal/ per day basis___________ Area A _______ Area B ______ Area A+B _______ 2) monthly-use basis___________ Area A _______ Area B ______ Area A+B _______ 3) per year/annum basis___________ Area A _______ Area B ______ Area A+B _______
Understanding the base duration of this agreement will be from as soon as possible 2020 thru Dec 31, 2020 and the following years will be for a full 365 days we propose you respond for both the base year and the first renewal option year.
Describe any improvements in base year: ______________________________
Describe any improvements in year 2: ______________________________
The City of Hot Springs reserves the right to exercise each option year under the following conditions. An expectation of performing under the option years should not be assumed.
Sealed Bid Proposals will be accepted at the office of the City Administrator until 5:00 PM, Friday, April 17, 2020 303 N. River Street, Hot Springs, SD 57747. It is the intent of the City to open and review the sealed bids at the regularly scheduled City Council Meeting Monday April 20th, 2020 at 7:15PM held at the Mueller Civic Center 801 S.6th St.
REQUEST FOR PROPOSAL
NOTICE IS HEREBY GIVEN that the City Council of the City of Hot Springs, South Dakota, will receive sealed written proposals at City Hall, 303 North River, Hot Springs, South Dakota 57747 until 5:00 pm on Tuesday, March 24th, 2020 to cut hay at the Hot Springs Municipal Airport, City of Hot Springs, South Dakota for the 2020 haying season with an option to extend one additional year, if agreed to by both parties.
There are approximately 130 acres of hay ground inside the wildlife fence; all hay must be off the Airport property by August 17th 2020. Please submit proposal as a percentage of hay to be kept by the City and the percentage of hay to be kept by the service provider. A minimum reserve of a 40/60 split with the City is imposed, with the City receiving 40% of hay cut. Bids must be equal to or greater than this split to be considered. Successful bid responders will have the option to purchase the City share at the rate the feedlot sets for grass hay at the time of removal. Payment to the City must be made within 30 days of removal. Work must be performed to the specifications of the Airport Manager. To view the property, or get additional specifications contact Airport Manager Ed Jensen at (605)745-3555 or (605) 890-6479
Sealed proposals must be plainly marked to identify their contents. No proposal shall be withdrawn after the filing time without written consent of the Hot Springs City Council for a period of thirty (30) days after the filing time. Sealed proposals will be opened at 8:10AM on March 26th, 2020 at the Airport Advisory Meeting held at the Hot Springs Municipal Airport located at 27858 US Hwy 385, Hot Springs, SD. Award of bid will occur during the regularly scheduled City Council meeting beginning at 7PM Monday April 6th at the Mueller Civic Center 801 S. 6th St. Hot Springs, SD.
The City Council of the City of Hot Springs, South Dakota, reserves the right to reject any and all proposals, or to waive any formalities or technicalities, and to accept the proposal that is to the advantage of, and in the best interest of, the City of Hot Springs.
Dated February 27, 2020
City of Hot Springs